Getting started at TaiK

Information for newly accepted exchange students for the spring term 2010.

Official acceptance letters for new exchange students
spring term 2010

The official acceptance letters for the new exchange students for the spring term 2010 are posted around November 10th 2009.

The letters will include the brief instruction and the certificate for visa application if you are from outside the EU. Visa application can be started when you have got this certificate. When you apply for your student visa for the first time, you will apply at your local Embassy (Consulate) of Finland. You can have the detailed information from them. The handling of a visa application can take about two months. Please buy your flight tickets when your visa is ready.

Housing

Housing is mainly arranged through HOAS, the Foundation of Student Housing in the Helsinki Region. www.hoas.fi

Application forms are filled in on the net. If you already know that you have been accepted as exchange students, you can fill in the "application form for exchange student". You do not have to wait for the acceptance letter to reach you.

HOAS allocation for TaiK exchange students:
TaiK has been given 25 flats by HOAS for our exchange students to rent during the academic year 2009-2010. These 25 flats are furnished. We give out these pre-booked flats to rent in the order the exchange students have been accepted to our programmes. You will know from your official acceptance letter whether you are one of these students or not.
All the exchange students have to fill in the "application form for exchange student". Even if you are not one of the first ones, if you want to have a room from HOAS, you fill in the "application form for exchange student". If you get a rejection mail from HOAS by filling in the regular application form, please fill in the application form for exchange student. HOAS will contact you if there come cancellations from the allocation (=pre-booked) flats. The rental agreement for allocation flat is always made either until 31 December or until 31 May.

The academic year

Autumn term

The official autumn term is 1.8.2009 - 31.12.2009. These dates are for official use, such as for applying for visa. The exact starting date of studying will depend on the Programme you are accepted to, and students should check with the amanuensis of their Programme.

Spring term

The official spring term is 1.1.2010 - 31.7.2010. These dates are for official use, such as for applying for visa. The actual studying will be from 11 January till end-May depending on courses.

Enrolment

Enrolment for new exchange students will be done during the enrolment day on 11 January, 2010. It is recommended that all new students arrive in Finland by this date.

Enrolment Day on 11th January, 2010

Programme in the big lecture room on the 8th floor in the main building

Starting at 10:00 and ending at 12:00
We will talk about the following matters:
checking housing situation, enrolling for school & applying for student card,
registering for Finnish language course & fine art studies, buying bus/travel monthly ticket....

In case you can not attend the Enrolment day because of your visa arrangement or housing arrangement, enrolment should take place before beginning of your studies in TaiK. This is done at the TALSS office - Teaching and Learning Support Services, in ARABIAKESKUS on the 3rd floor near the Library. TALSS reception hours are from Tuesday to Thursday from 12:00 until 3 p.m.
Exchange students have no deadline for payment of the Student Union fee.

Orientation day

The Orientation day for the Spring term takes place on Monday the 18th of January 2010.

Orientation Day on 18th January, 2010

Programme in the big lecture room on the 8th floor in the main building

9.45 Coffee
10-10.10 Welcome, TaiK Dean Helena Hyvönen
10.10-10.30 Aalto University, Vice Rector Hannu Seristö
10.30-10:45 Studying in TaiK, Student and tutor Ana Fradique
10.45-11:00 Fine Art Studies in TaiK, Study Coordinator Börje Helenius
11:00-11:15 Student Services, International Student Counsellor Naoko Nakagawa
11.15-11.45 Student Organisations: Aalto University Student Union and TaiK Student Organisation TOKYO
11.45-12:00 Tutors team introduction
12:00-13 Get to Know the TaiK building - a tour around TaiK lead by the Student Tutors

Student-tutors and tutoring

In TaiK each new student has a student-tutor. The Team of tutors 2009-2010 has been selected and they are ready to introduce new students to the culture of TaiK and to provide soft landings and friendly atmospheres in our community. The Tutoring program is coordinated and developed by the Teaching and Learning Support Services TALSS and the Student Union TOKYO. The tutor at taik.fi common mailing list can be used to contact all the tutors. The Tutoring coordination can be reached via tutorinfo at taik.fi. Read more and find out who is your own Tutor in the Tutoring program web pages at the TOKYOwiki.

Student Guide

In the Student Guide section you find valuable information and links including TaiK's Student Guidebook and TaiK's Check-lists Practical Guide.

TaiK's Student Guidebook 2009-2010 will be published shortly. To complement the Guidebook you have online access to the Check-lists Practical Guide at www.taik.fi/virtu/studentguide. In this site relevant information has been structured in easy-to-use printable check-lists. You can begin by visiting the Getting started at the University check-list... welcome!

If you are a newly accepted student, you can contact

Ms. Naoko Nakagawa
International Student Counsellor
-Incoming international student advising
Tel. +358 9 470 30403
Fax +358 9 470 30210
E-mail: This e-mail address is being protected from spam bots, you need JavaScript enabled to view it

Ms. Helena Härkönen
Coordinator for international students
-Incoming international student advising
Tel. +358 9 470 30508
Fax +358 9 470 30210
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